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Fewer empty slots in your diary

A custom appointment app for clinics costs from €1,800, plus a subscription from €49/month. It includes online booking, a WhatsApp reminder the day before and a waiting list for cancelled slots. We design it at Deseo Lab around your opening hours, your services and your prices.

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  • from €1,800
  • Free meeting
  • No obligation
  • We reply within 24 h

The diary problem

You are with a patient and your phone buzzes again: someone wants to move their appointment. You answer between sessions. At 6pm the booked patient doesn't show up, and that hour never gets filled.

It is common in physiotherapy, dental, beauty and psychology practices: the diary lives on a phone, in a notebook or in an Excel sheet, and every lost appointment is an hour of work you don't get paid for.

How it works

  1. Patients pick a day and time on your website

    They see only the free slots of your practitioners and book at any hour, without calling. The appointment lands in your diary instantly.

  2. They get a reminder the day before

    A WhatsApp message asks them to confirm or change the appointment. One tap confirms it; if they can't make it, you find out in time.

  3. If someone cancels, the slot gets filled again

    The cancelled slot is offered to the waiting list and whoever accepts takes the time. You only see a full diary.

Why it pays for itself

Example with approximate figures for a small clinic. We work out yours with you in the diagnosis.

missed appointments a week
4
average price per session
€45
a month in lost income
€720

What is included

  • Online booking

    With your services, durations and practitioners.

  • WhatsApp reminder and confirmation

    The day before the appointment, answered with one tap.

  • Automatic waiting list

    Cancellations are offered to the people waiting, with no work from you.

  • Diary dashboard

    Today's diary and the week's, on your phone and computer.

  • Patient record

    With their appointment history.

  • Booking button

    For your website, your Google profile and your social media.

Custom-built or subscription?

If your clinic has a single practitioner and a simple diary, a subscription app for your field may be enough.

A custom app pays off when you have several practitioners or rooms, services with their own rules, or you don't want to pay per practitioner or have patients find you in a directory next to your competitors.

Appointment app pricing

From €1,800 to build, at a fixed price, depending on practitioners, services and integrations.

From €49/month subscription, covering hosting, backups, support and WhatsApp use up to a monthly limit. No lock-in.

We give you the exact figure in writing before we start. You pay in two instalments: half at the start and half on delivery.

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Frequently asked questions

How much does appointment booking software for a clinic cost?

From €1,800 to build and from €49/month. The price depends on how many practitioners and services you have.

How long does it take to set up?

3 to 6 weeks, depending on the number of practitioners and services.

Do WhatsApp reminders cost extra?

They are included in the monthly fee up to a number of messages per month that we agree with you. If your clinic needs more, you see the cost before we start.

Is patient health data safe with a custom booking app?

The data is stored on servers in the European Union, and we sign with you the data processing agreement that the GDPR requires.

Can I still take appointments by phone?

Yes. Appointments you enter yourself go into the same diary as the online ones.

How many appointments go empty in a normal week?

Tell us in the form and we'll work out how much you would recover in the free first meeting. We write to you within 24 working hours, with no commitment.

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  • Free meeting
  • No obligation
  • We reply within 24 h

Let's talk about your project

Tell us what you need in 3 steps. We will get back to you within 24 hours to set up a free first meeting.

What happens next

  1. We read what you sent us (we do it ourselves, not a bot).
  2. We get in touch to set up a free first meeting, by video call, phone or in person.
  3. In the meeting we go through your case in depth, and afterwards we send you the quote in writing.

Step 1 of 3

Under 2 minutes

How can we help?

You can pick more than one.

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